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SheetWA: A Tool for Bulk WhatsApp Workflow Simplification

by Piyush Panwar - 3 min read

Google Sheets
SheetWA - Tool for Bulk WhatsApp Workflow Simplification


How SheetWA Works

Sheets-to-WhatsApp is a tool that allows you to send and receive WhatsApp messages from Google Sheets. You can use Sheets-to-WhatsApp to automate and streamline your communication with your customers, leads, team members, partners, and anyone else who uses WhatsApp. With Sheets-to-WhatsApp, you can:

  • Send bulk messages to multiple recipients at once

  • Schedule messages to be sent at a specific date and time

  • Personalise messages with custom fields and variables

  • Track responses and delivery status in real-time

  • Manage your contacts and groups in Google Sheets

  • Create templates and scripts for common messages

  • Filter and sort your messages by various criteria

  • Export and import your data to and from Google Sheets

Sheets-to-WhatsApp is easy to use and requires no coding skills. All you need is a Google account, a WhatsApp account, and a Sheets-to-WhatsApp account. You can access and manage your Sheets-to-WhatsApp dashboard from any device and browser.

How to Set Up Sheets-to-WhatsApp

To get started with Sheets-to-WhatsApp, you need to follow these steps:

  1. Sign up for a Sheets-to-WhatsApp account on their website. You can choose from different plans depending on your needs and budget. You can also start with a free trial to test the features and functionality of the tool.

  2. Install the Sheets-to-WhatsApp add-on from the Google Workspace Marketplace. You can find it by searching for “Sheets-to-WhatsApp” or by clicking on this link. The add-on will ask for your permission to access your Google Sheets and your WhatsApp account. You need to grant these permissions to use the tool.

  3. Connect your WhatsApp account to Sheets-to-WhatsApp. You can do this by scanning a QR code from your WhatsApp app on your phone. This will link your WhatsApp number to your Sheets-to-WhatsApp account and allow you to send and receive messages from Google Sheets.

  4. Create a new spreadsheet or open an existing one in Google Sheets. You can use any spreadsheet that has your contacts’ names and phone numbers in separate columns. You can also add other columns for custom fields and variables that you want to use in your messages.

  5. Open the Sheets-to-WhatsApp add-on from the Add-ons menu in Google Sheets. You will see a sidebar with different tabs and options. You can use the sidebar to compose, send, schedule, and track your messages, as well as to manage your contacts and groups.

Some tips and best practices for setting up Sheets-to-WhatsApp are:

  • Make sure your contacts’ phone numbers are in the international format, starting with a plus sign and the country code. For example, +91 9876543210 for India, +1 2345678901 for USA, etc.

  • Use the Validate Numbers option in the add-on to check if your contacts’ phone numbers are valid and registered on WhatsApp. This will help you avoid sending messages to invalid or inactive numbers and save your credits and time.

  • Use the Merge option in the add-on to combine multiple spreadsheets into one. This will help you avoid duplicating or missing contacts and keep your data organised and updated.

  • Use the Sync option in the add-on to sync your spreadsheet with your WhatsApp account. This will help you update your contacts’ names, profile pictures, and online status in your spreadsheet and vice versa.

How to Use Sheets-to-WhatsApp for Different Purposes

Sheets-to-WhatsApp can be used for various purposes and scenarios, depending on your goals and objectives. Here are some examples of how you can use Sheets-to-WhatsApp for different purposes:

  • Marketing and sales: You can use Sheets-to-WhatsApp to promote your products or services, generate leads, follow up with prospects, send offers and discounts, collect feedback and testimonials, and close deals. You can also use Sheets-to-WhatsApp to segment your audience based on their interests, preferences, behaviour, and location, and send them personalised and relevant messages that increase conversions and loyalty.

  • Customer service and support: You can use Sheets-to-WhatsApp to provide customer service and support, answer queries and complaints, resolve issues and problems, provide updates and notifications, and build trust and satisfaction. You can also use Sheets-to-WhatsApp to create automated responses and FAQs that save your time and resources and ​improve your response rate and quality.

  • Project management and collaboration: You can use Sheets-to-WhatsApp to manage your projects and tasks, communicate with your team members and partners, share files and documents, assign roles and responsibilities, and monitor progress and performance. You can also use Sheets-to-WhatsApp to create reminders and alerts that keep you and your team on track and on schedule.

How to Optimize Your Sheets-to-WhatsApp Campaigns

Sheets-to-WhatsApp can help you optimise your campaigns and improve your results by providing you with various features and options. Here are some ways to optimise your Sheets-to-WhatsApp campaigns:

  • Segment your audience and craft engaging messages: You can use Sheets-to-WhatsApp to segment your audience based on different criteria, such as name, phone number, custom fields, groups, delivery status, response status, etc. You can also use Sheets-to-WhatsApp to craft engaging messages that capture your audience’s attention and interest, using text, emojis, images, videos, audio, documents, and links. You can also use Sheets-to-WhatsApp to personalise your messages with custom fields and variables, such as {{name}}, {{location}}, {{product}}, etc.

  • Test different variables and measure your results: You can use Sheets-to-WhatsApp to test different variables and measure your results, such as message content, message length, message timing, message frequency, message type, etc. You can also use Sheets-to-WhatsApp to track your results in real-time, such as delivery status, response status, response time, response rate, etc. You can also use Sheets-to-WhatsApp to export and import your data to and from Google Sheets, and use Google Sheets’ built-in functions and features to analyse and visualise your data.

  • Avoid spam complaints and delivery failures: You can use Sheets-to-WhatsApp to avoid spam complaints and delivery failures, by following the WhatsApp Business Policy and the Sheets-to-WhatsApp Terms of Service. You can also use Sheets-to-WhatsApp to avoid sending messages to invalid or inactive numbers, by using the Validate Numbers option in the add-on. You can also use Sheets-to-WhatsApp to avoid sending messages to contacts who have blocked you or opted out of your messages, by using the Unsubscribe option in the add-on.

How to Integrate Sheets-to-WhatsApp with Other Tools

Sheets-to-WhatsApp can be integrated with other tools and platforms that can enhance your communication and workflow. Here are some examples of how you can integrate Sheets-to-WhatsApp with other tools:

  • Google Forms and Zapier: You can use Google Forms and Zapier to collect data from your audience, such as feedback, surveys, registrations, orders, etc. You can then use Zapier to connect Google Forms with Sheets-to-WhatsApp, and automatically send messages to your contacts based on their responses or actions on Google Forms.

  • Mailchimp and other email marketing tools: You can use Mailchimp and other email marketing tools to create and send email campaigns to your audience, such as newsletters, announcements, promotions, etc. You can then use Sheets-to-WhatsApp to follow up with your contacts who have opened, clicked, or replied to your emails, and increase your engagement and conversions.

  • Other communication and productivity tools: You can use other communication and productivity tools, such as Slack, Trello, Asana, Google Calendar, etc. to communicate and collaborate with your team members and partners, and manage your projects and tasks. You can then use Sheets-to-WhatsApp to send and receive WhatsApp messages from these tools, and keep your communication and workflow in sync and seamless.

How to Troubleshoot Sheets-to-WhatsApp Issues

Sheets-to-WhatsApp is designed to be user-friendly and reliable, but sometimes you may encounter some issues or errors while using the tool. Here are some ways to troubleshoot Sheets-to-WhatsApp issues:

  • Fix common technical glitches and errors: You can fix common technical glitches and errors, such as connection issues, authentication issues, installation issues, etc. by following the troubleshooting steps and tips provided by Sheets-to-WhatsApp on their website and in their documentation. You can also check the status and updates of Sheets-to-WhatsApp on their website and social media channels, and see if there are any known issues or maintenance activities that may affect the tool’s performance and functionality.

  • Contact Sheets-to-WhatsApp support and get help: You can contact Sheets-to-WhatsApp support and get help, if you have any questions, doubts, suggestions, feedback, or complaints about the tool. You can reach out to Sheets-to-WhatsApp support via email, phone, chat, or ticket, and get a prompt and professional response from their team. You can also check the FAQ section on their website and see if your query has already been answered there.

  • Find answers to frequently asked questions: You can find answers to frequently asked questions, such as how to use Sheets-to-WhatsApp, how to set up Sheets-to-WhatsApp, how to optimise Sheets-to-WhatsApp campaigns, how to integrate Sheets-to-WhatsApp with other tools, etc. by visiting the FAQ section on their website. You can also browse through the articles, guides.

    How to Get Support and Feedback for Sheets-to-WhatsApp

Sheets-to-WhatsApp is committed to providing you with the best support and feedback possible. Here are some ways to get support and feedback for Sheets-to-WhatsApp:

  • Reach out to Sheets-to-WhatsApp team and community: You can reach out to Sheets-to-WhatsApp team and community, and get help, advice, tips, and insights from them. You can join the Sheets-to-WhatsApp Facebook group, where you can interact with other users and the Sheets-to-WhatsApp team. You can also follow the Sheets-to-WhatsApp Twitter account, where you can get the latest news and updates from the Sheets-to-WhatsApp team. You can also visit the Sheets-to-WhatsApp website, where you can find more information and resources about the tool.

  • Share your experience and feedback with Sheets-to-WhatsApp: You can share your experience and feedback with Sheets-to-WhatsApp, and help them improve their product and service. You can rate and review Sheets-to-WhatsApp on the Google Workspace Marketplace, where you can also see what other users think about the tool. You can also fill out the Sheets-to-WhatsApp feedback form, where you can share your suggestions, ideas, complaints, or compliments with the Sheets-to-WhatsApp team. You can also email Sheets-to-WhatsApp at support@sheetstowhatsapp.com, and let them know how you feel about the tool.

  • Stay updated with Sheets-to-WhatsApp news and updates: You can stay updated with Sheets-to-WhatsApp news and updates, and never miss out on any new features, enhancements, bug fixes, or offers. You can subscribe to the Sheets-to-WhatsApp newsletter, where you can get the latest news and updates from the Sheets-to-WhatsApp team delivered to your inbox. You can also check the Sheets-to-WhatsApp blog, where you can find useful articles, guides, tutorials, and case studies about the tool.

Conclusion

Sheets-to-WhatsApp is a tool that can revolutionise your workflow and communication, by allowing you to send and receive WhatsApp messages from Google Sheets. You can use Sheets-to-WhatsApp to automate and streamline your communication with your customers, leads, team members, partners, and anyone else who uses WhatsApp. You can also use Sheets-to-WhatsApp to optimise your campaigns and improve your results, by using various features and options that the tool provides. You can also integrate Sheets-to-WhatsApp with other tools and platforms that can enhance your communication and workflow.

If you want to get started with Sheets-to-WhatsApp today, you can sign up for a free trial or choose a plan that suits your needs and budget. You can also contact Sheets-to-WhatsApp support and get help if you have any questions or issues. You can also join the Sheets-to-WhatsApp community and get support and feedback from other users and the Sheets-to-WhatsApp team.

Thank you for reading this article and learning more about Sheets-to-WhatsApp. We hope you found it useful and informative. If you did, please share it with your friends and colleagues who might also benefit from using Sheets-to-WhatsApp. And don’t forget to try Sheets-to-WhatsApp today and see how it can simplify your communication and workflow. Happy messaging! 😊



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