How to Send Personalized Bulk WhatsApp Messages Step by Step

You want to talk to people quickly and make each message matter. With WhatsApp, you can send one message to thousands in just seconds. Each chat stays private. People like fast answers and feeling special—33% say WhatsApp is their favorite for customer support because of this. If you want to learn how to send personalized bulk WhatsApp messages easily, SheetWA helps you do it. Here are some main reasons people use bulk messaging:

Key Takeaways

• Use SheetWA to send many WhatsApp messages fast and easy.

• Personalization helps people pay attention. Add names and details to make messages feel special.

• Always ask for permission before adding contacts to your WhatsApp list. This builds trust and follows the rules.

• Split your audience into groups. This helps you send messages that fit each group and get better replies.

• Check your messages before you send them. This helps you find mistakes and makes sure your message is clear.

• Add pictures and videos to your messages. This makes them more fun and helps people remember a them.

• Watch delivery reports to see if your messages work. Change your plan if you need to.

• Follow WhatsApp's rules so your account stays safe and your brand looks good.

How to Send Personalized Bulk WhatsApp Messages

Step-by-Step WhatsApp Bulk Messaging Overview

Do you want to send personalized bulk WhatsApp messages? SheetWA makes it easy for everyone. You do not need to know a lot about technology. You only need your browser, your WhatsApp account, and a contact list. Here is how you can begin:

1. Install SheetWA
   Go to the Chrome Web Store. Add the SheetWA plugin to your browser. This step is very quick.

2. Prepare Your Contact List
   Make a list of phone numbers in Google Sheets, Excel, or a CSV file. If your list is small, you can copy and paste numbers.

3. Add Your Contacts to SheetWA
   Upload your file or paste your numbers into SheetWA. You can match fields like names or order numbers to your message.

4. Compose Your Message
   Write your message in the message box. Use variables like {Name} or {OrderID} to make each message special. Save your message as a template if you want to use it again.

5. Preview and Send
   Check your messages before sending them. Make sure everything looks good. When you are ready, send your bulk messages. SheetWA sends each message through WhatsApp Web. It looks like you sent each one yourself.

Tip:
You can add images, videos, or documents to your bulk messages. This makes your WhatsApp marketing more fun and helps your broadcast stand out.

Why Personalization Matters in Bulk WhatsApp Messages

Personalized messages are important in WhatsApp bulk messaging. When you add someone’s name or details, they feel special. People are more likely to read, reply, and act on your message. That is why many businesses use WhatsApp for marketing and customer support.

Let’s see what happens when you use personalized bulk messages in WhatsApp marketing:

You can see that WhatsApp bulk messaging with a personal touch works better. People answer messages that feel made just for them. If you use SheetWA to send personalized bulk WhatsApp messages, you can get better marketing results and build stronger relationships.

Note:
Always get permission before you message your contacts. Following WhatsApp’s rules keeps your account safe and helps your broadcast campaigns work well.

Personalized bulk messages are more than just using a name. You can add order details, appointment times, or special offers. This makes WhatsApp bulk messaging a strong marketing tool. When your bulk messages feel personal, you get better results and happier customers.

If you want to send personalized bulk WhatsApp messages that work, make every message feel special. Use SheetWA to help, but always keep a human touch in your marketing. Your audience will see the difference.

Build a Compliant Contact List for WhatsApp

Building a strong contact list is the first step to successful WhatsApp marketing. You want to reach the right people, but you also need to follow the rules. If you collect contacts the right way, your bulk messages will get better results and keep your account safe.

Collect Contacts with Consent

You should always get permission before adding anyone to your WhatsApp contact list. This keeps your marketing honest and helps you avoid problems with the law. People trust you more when you ask for their consent.

Opt-In Methods for WhatsApp

There are many ways to collect contacts with clear consent. Try these methods to grow your list:

• Use your current communication channels to ask for WhatsApp opt-ins during conversations.

• Send an SMS to customers with a link to join your WhatsApp updates.

• Email your audience and explain the benefits of WhatsApp communication. Include a form for them to give consent.

• Share your WhatsApp opt-in on social media. Fun posts can attract more people.

• Add WhatsApp opt-in options to your IVR systems and ATMs.

• Ask customers in-store to join your WhatsApp list at checkout.

• Place a WhatsApp opt-in in your Contact Us section for easy access.

Tip: Always make it simple for people to say yes or no. Clear choices build trust.

Manage and Store Contact Data

Once you collect contacts, you need to store their data safely. Different regions have different rules for storing WhatsApp contact data. Here’s a quick look at what you need to know:

You should only keep the data you need. Make sure you can delete or share data if a customer asks. This keeps your WhatsApp bulk messaging safe and legal.

Segment Your WhatsApp Audience

Not all customers want the same thing. If you split your contact list into groups, your bulk messages will feel more personal. Segmentation helps you send bulk messages that match each group’s needs.

You can segment by age, location, or interests. When you send bulk messages to the right group, your marketing works better. Customers feel like you understand them. This leads to higher sales and happier customers.

Note: Sending bulk messages to the right audience is key. It makes your WhatsApp marketing more effective and keeps your customers engaged.

Create and Personalize WhatsApp Message Templates

If you want your broadcast to be noticed, you need more than a plain message. You want each person to feel special. Personalized WhatsApp message templates help with this. Let’s see how you can write, personalize, and add media to your bulk messages for better marketing.

Write Effective Bulk WhatsApp Messages

Bulk messages should catch attention and get results. Begin with a friendly greeting. Use easy words. Keep your message short. Make sure your message fits the person who gets it.

Use placeholders to make messages personal, like:
"Hi @Name, You’ve been pre-approved for our credit card! Get a special offer of @Offer through your personal link: @Link."

Here are some tips for writing good bulk messages:

• Change your templates for different goals, like promotions or reminders.

• Add details like the person’s name or what they bought to get more replies.

• Follow WhatsApp’s rules to keep your messages professional.

Always get permission before sending bulk messages. Make your content clear and important. Keep your message under 1024 characters so it is easy to read.

Also Read : 75 Top WhatsApp Message Templates for Business Success

Use Variables for Personalization

Personalized messages make people feel important. You can use variables like @Name, @OrderID, or {Date} in your WhatsApp message templates. When you send bulk messages, SheetWA will fill in these variables with real information from your contact list.

Here’s how variables work in WhatsApp bulk messaging:

You can use these variables to make every broadcast feel personal. This helps your marketing work better and builds stronger relationships.

Add Media Attachments to Bulk Messages

Sometimes, words are not enough. You can make your bulk messages more interesting by adding images, videos, or documents. This is good for marketing because people like pictures and videos.

Here’s a quick look at what you can attach to your WhatsApp bulk messages:

You can also add images (like JPEG or PNG) and documents (like PDF). Make sure your files are not too big. When you send bulk messages with media, your broadcast feels more personal and fun.

Tip: Use emojis and formatting like bold or italics to make your personalized messages even more fun. For example, "Hi {Name}, your order is ready! 😊"

Personalized bulk messages with media help your marketing stand out. People remember your broadcast and reply more often. Start sending bulk messages that feel personal and look great with SheetWA.

Send Bulk WhatsApp Messages Safely and Efficiently

When you send bulk messages on WhatsApp, you want your broadcast to reach everyone without any trouble. If you rush or skip important steps, your account could get flagged for spam. Let’s look at how you can send bulk messages safely and get the best results from your WhatsApp bulk messaging campaigns.

Preview and Review WhatsApp Messages

Before you send bulk messages, always check your broadcast. Previewing lets you see exactly what each person will get. You can spot mistakes, fix typos, and make sure all the details look right. If you use variables like {Name} or {OrderID}, the preview shows you if they work. This step helps you avoid sending the wrong message to your contacts.

Tip: Take a minute to review your broadcast. A quick check can save you from sending out errors to hundreds of people.

Adjust Time Gaps and Batch Sending

WhatsApp wants real conversations, not spam. If you send too many bulk messages too fast, your account might get blocked. You can avoid this by adding time gaps and sending your broadcast in smaller groups.

Here’s why time gaps and batch sending help:

• Adding a delay of a few seconds between each message makes your broadcast look more natural.

• Sending up to 150 messages per day is a good limit. This keeps your account safe and helps your marketing last longer.

When you use SheetWA, you can set these time gaps and choose how many bulk messages to send at once. This makes your WhatsApp bulk messaging smooth and safe.

Monitor Message Delivery Reports

After sending bulk messages, you want to know what happened. Did everyone get your broadcast? Did some messages fail? SheetWA gives you a delivery report so you can track your results.

Sometimes, a few bulk messages might not go through. Here are some common reasons:

• The phone number is wrong or not active.

• The person blocked your number.

• They use an old WhatsApp version.

• They did not agree to get your broadcast.

• Your message was too long or had unsupported content.

If you see failed messages, check your contact list and message template. Fixing these problems helps your next WhatsApp bulk messaging campaign work even better.

Note: Always keep your broadcast friendly and follow WhatsApp’s rules. This keeps your account safe and your audience happy.

WhatsApp Bulk Messaging Best Practices and Compliance

Stay Aligned with WhatsApp Policies

You want your broadcast list to work well and keep your account safe. Following WhatsApp rules is the best way to do this. If you break the rules, you risk losing your account or hurting your brand. WhatsApp updates its guidelines often, so you should check for changes before you send bulk messages. For example, WhatsApp now charges per message sent, not per conversation. This helps reduce spam and makes your broadcast more relevant.

Also Read : How to Use a Bulk WhatsApp Sender Tool Safely

Here’s a quick look at what can happen if you ignore WhatsApp’s policies:

Tip: Always use approved tools and keep your broadcast list clean. This helps you avoid problems and keeps your bulk messages reaching your audience.

Manage Consent and Opt-Outs

Getting permission before you add someone to your broadcast list is important. You build trust and follow the law when you do this. You should make it easy for people to join your broadcast and just as easy for them to leave.

Some best practices for managing consent and opt-outs:

1. Highlight the value of joining your broadcast list. Tell people what they will get.

2. Get active consent before you send bulk messages. Respect privacy and follow legal rules.

3. Make joining and leaving your broadcast list simple. Give clear instructions for opting out.

4. Send bulk messages only when they matter. Don’t overload your broadcast list.

5. Keep your bulk messages high-quality and relevant. Be honest and transparent.

6. Use different ways to get opt-ins, like social media, email, or in-person.

7. Avoid sending prohibited content. Ask experts if you’re unsure.

8. Listen to feedback and improve your broadcast list over time.

• Always capture consent when someone first contacts you on WhatsApp.

• Explain what types of bulk messages they will get from your broadcast list.

• Give users a simple way to unsubscribe from your broadcast list.

Note: If you ignore consent, you risk losing trust and facing legal trouble. Managing your broadcast list well helps your bulk messages succeed.

Responsible Use and Avoiding Spam

You want your broadcast list to help your business, not annoy people. Sending too many bulk messages or irrelevant content can make users block you or leave your broadcast list. Responsible use means thinking about your audience and sending bulk messages that matter.

Common mistakes to avoid:

1. Forgetting to personalize your bulk messages. People like messages that feel special.

2. Spamming users with too many bulk messages. This leads to unsubscribes.

3. Ignoring privacy and consent. Always get permission before you add someone to your broadcast list.

4. Sending bulk messages at bad times. Pick times when people are likely to read your broadcast.

5. Not checking results. Track how your bulk messages perform and adjust your broadcast list.

6. Using poor images or content. High-quality bulk messages make your broadcast list look good.

7. Not replying to users. Engage with your broadcast list to build relationships.

8. Forgetting a call-to-action. Tell users what to do next.

9. Sending the same bulk message to everyone. Segment your broadcast list for better results.

10. Not following WhatsApp rules. Stay compliant to keep your broadcast list active.

Callout: Your broadcast list is a powerful tool. Use it wisely. Send bulk messages that help your audience, not just your business.

If you follow these best practices, your WhatsApp broadcast list will grow. You will send bulk messages that people want to read. Your account will stay safe, and your brand will build trust.

You now know how to use SheetWA to send bulk messages on WhatsApp with ease. Remember these tips:

• Only send bulk messages to people who want them.

• Personalize every message for better results.

• Use batch sending and time gaps to keep your WhatsApp account safe.

• Always check your contact list for mistakes.

• Track your campaign and adjust your approach.

Start with a small group. Review your results. Make each WhatsApp campaign better. If you want to explore more, check out SheetWA’s advanced features and support.

FAQ

How do I start sending bulk messages with SheetWA?

You just install SheetWA, connect your whatsapp account, and upload your contact list. You can write your message, preview it, and send it right away. The process is quick and easy.

Can I send images or videos in my whatsapp bulk messages?

Yes! You can add images, videos, or documents to your whatsapp messages. This makes your broadcast more interesting and helps you share more information with your contacts.

What happens if a whatsapp message fails to send?

SheetWA gives you a delivery report. You can see which whatsapp messages went through and which did not. If a message fails, you can check the contact info and try again.

Is it safe to send bulk messages on whatsapp?

You stay safe by following whatsapp rules and getting permission from your contacts. SheetWA helps you send messages in batches and adds time gaps so your account stays protected.

Can I personalize each whatsapp message for my contacts?

Absolutely! You use variables like {Name} or {OrderID} in your message. SheetWA fills in the details for each person, making every whatsapp message feel personal.

How many whatsapp messages can I send at once?

You can send hundreds of messages, but it’s smart to use batch sending. Add time gaps between messages to keep your whatsapp account safe and avoid spam flags.

Do I need any coding skills to use SheetWA for whatsapp bulk messaging?

No coding needed! You just use your browser and follow simple steps. SheetWA works with your whatsapp account and lets you send bulk messages without any technical setup.

😊 Tip: Always preview your whatsapp messages before sending. This helps you catch mistakes and make sure every message looks great!