How to Send Bulk WhatsApp Messages from Excel

You can easily Send Bulk WhatsApp Messages from Excel Sheet in 2025. With SheetWA, you get a browser extension that works right inside WhatsApp Web. It connects smoothly with Excel, Google Sheets, or CSV files. You do not need to set up any API or know how to code. SheetWA saves you money and lets you add media attachments.

Here’s what users love most:

• Boosts productivity by automating repetitive tasks.

• Makes bulk messaging simple and fast.

• Personalizes each message with dynamic fields.

• Lets you send images, videos, or documents.

• Helps avoid spam detection with time gaps.

• Lets you track if your messages get delivered.

You do not need advanced skills to get started.

Key Takeaways

• Use SheetWA to send many WhatsApp messages from Excel, Google Sheets, or CSV files. You do not need to know how to code.

• Get your Excel ready. Put phone numbers and message columns in order. This helps the data work well.

• Add the SheetWA extension to your browser. It connects with WhatsApp Web. You can start sending messages.

• Match your Excel columns in SheetWA. This lets you add names and details to messages. People will like messages made just for them.

• Look at your messages before you send them. This helps you find mistakes. Make sure each message is right for each person.

• Set random time gaps between messages. This stops spam checks. It keeps your WhatsApp account safe.

• Check delivery reports after you send messages. This helps you find problems. You can make your next message campaign better.

• Use good rules for compliance, personalization, and batch sending. This makes your messages work better.

Prepare Excel for Bulk WhatsApp Messages

Getting your Excel ready is the first step to sending bulk messages on WhatsApp. You want your data to be clean, organized, and easy for SheetWA to read. Let’s break down how you can do this.

Format Data

You should start by setting up your Excel file with the right columns. This makes everything smoother later.

Phone Numbers

Make sure you have a column just for phone numbers. You can call it “Phone Number” or something similar. Here are some tips to help you avoid common mistakes:

1. Put each phone number in its own cell.

2. Use a separate column for the country code if you plan to message people in different countries.

3. If all your contacts are from one country, you can leave out the country code and add it later in SheetWA.

4. Double-check every number. Even one wrong digit can stop your message from getting delivered.

5. Don’t add spaces, dashes, or special characters in the phone number cells.

Tip: Neglecting to format phone numbers correctly is one of the most common reasons messages fail to send.

Message Columns

You can make your messages personal by adding more columns. For example, you might have columns for first name, last name, or even a custom message for each person. Here’s a simple way to set up your Excel :

• Column A: Phone Number

• Column B: First Name

• Column C: Last Name

• Column D: Custom Message

This setup lets you use variables in your messages, like “Hi {First Name}, your order is ready!”

Save File

Once your data looks good, save your Excel file. You can use either Excel or CSV format. Both work well with SheetWA. Here’s a quick look at the supported formats:

When you save your file, pick a name you’ll remember. If you want to use your list with other tools, exporting to CSV is a smart move. CSV files are easy to upload and work with many bulk messaging tools.

Note: Always keep a backup of your Excel file or CSV file. This helps you recover your data if you need to make changes later.

By following these steps, you make sure your Excel is ready for smooth and successful WhatsApp messaging. Clean data means fewer errors and faster sending!

Install SheetWA Extension

Ready to get started? You’ll need to set up SheetWA before you can send messages from your Excel. Let’s walk through the steps together.

WhatsApp Web Setup

First, you need to open WhatsApp Web on your computer. Grab your phone and scan the QR code that pops up on the screen. This links your account to your browser. You’ll see your chats and profile picture once you’re logged in. If you’re using a shared computer, make sure you log out when you’re done to keep your messages private.

Tip: You can use SheetWA on most modern browsers. Here’s a quick list:

• Chrome

• Firefox

• Edge

You don’t need to install any extra software. Just make sure your browser is up to date for the best experience.

Now, let’s add the SheetWA extension to your browser. Head to the Chrome Web Store and search for “SheetWA.” Click the “Add to Chrome” button. A pop-up will ask you to confirm. Hit “Add Extension.” Your browser will install SheetWA in just a few seconds.

Once installed, SheetWA opens automatically with WhatsApp Web. You’ll see a new panel where you can start setting things up. If you use Firefox or Edge, you can find SheetWA in their extension stores too.

Note: SheetWA cares about your privacy. The extension includes tools like a blur feature to hide chats and profile photos until you hover over them. You can also set a password lock for WhatsApp Web, which keeps your messages safe if you share your computer.

Account Login

After installing SheetWA, you’ll need to log in. On the SheetWA panel, click “Sign in with Google.” Pick your Gmail account. Google will ask for permission to connect with SheetWA. Review the access details and allow it. This step lets SheetWA read your Excel or Google Sheets data for messaging.

SheetWA only collects personal data for things like account management and improving the service. Your information is encrypted when it moves and when it’s stored. Regular security checks help keep your data safe.

You have control over your data. You can:

• Ask to see your personal info.

• Request changes or deletion.

• Limit how your data gets used.

Tip: Always get clear permission from people before you send them messages. Keep your privacy rules simple and update them often.

You’re now ready to use SheetWA with your Excel. The setup is quick, secure, and designed to protect your privacy while you send bulk messages on WhatsApp.

Send Bulk WhatsApp Messages from Excel

You’re ready to send bulk whatsapp messages from excel sheet. This is where the magic happens. Let’s walk through each step so you can send whatsapp messages to everyone on your list without any hassle.

Upload Excel

Start by uploading your excel file. Open SheetWA in your browser. You’ll see an option to upload your excel. Click on it and pick your file from your computer. You can use both .xlsx and .xls formats. If you have a csv file, you can upload csv as well. This makes it easy to send whatsapp messages no matter how you store your contacts.

Tip: Always double-check your excel file before you upload. Make sure your phone numbers and message columns are correct. Clean data means fewer problems later.

Select Data Sheet

After you upload your excel file, SheetWA will show you all the sheets inside your file. If your excel file has more than one sheet, pick the one with your contacts and messages. This helps you send whatsapp messages to the right people. You don’t have to worry about extra sheets or old data. Just select the sheet you want, and you’re good to go.

Map Fields

Now comes the important part. You need to tell SheetWA which columns in your excel sheet match up with the information you want to use. This is called mapping fields. It’s how you make sure your blast whatsapp messages go to the right numbers with the right content.

Country Code

You have three ways to handle country codes when you send whatsapp messages:

• If your phone numbers don’t have a country code, pick a default country code in SheetWA. The tool will add it for you.

• If your numbers already include the country code, select that option. SheetWA will use the codes from your excel file.

• If you keep country codes in a separate column, map that column. SheetWA will combine the country code and phone number for each message.

Note: Picking the right country code setting is key. If you get it wrong, your blast whatsapp messages might not reach the right people.

Phone Number

Next, map the column that holds your phone numbers. This tells SheetWA where to find the numbers for your blast whatsapp messages. Make sure each number is in its own cell and doesn’t have spaces or special characters. If you want to send whatsapp messages to people in different countries, double-check that every number is formatted the same way.

• Choose the phone number column from your excel sheet.

• Check for missing or duplicate numbers.

• Fix any errors before you send bulk whatsapp messages from excel sheet.

Message Content

Now, decide how you want to set up your message content. You can:

• Write a custom message right in SheetWA.

• Use a pre-made template you saved earlier.

• Pull a personalized message from a column in your excel file.

SheetWA lets you use variables to make each message unique. For example, you can write “Hi {Name}, your order is ready!” and map {Name} to the right column in your excel sheet. This way, your blast whatsapp messages feel personal and friendly.

You can also add media attachments to your blast whatsapp messages. SheetWA supports images, videos, and documents like PDFs. This helps you send more than just text. You can send flyers, invoices, or even short videos to your contacts.

Pro Tip: Personalizing your blast whatsapp messages with names or order details makes people more likely to read and reply.

When you finish mapping your fields, you’re ready to send whatsapp messages to everyone on your list. This step is what makes excel-based blast whatsapp messages so powerful. You control who gets what, and you can send bulk whatsapp messages from excel sheet in just a few clicks.

Personalize Messages

You want your messages to be special. People notice messages with their name. Details about them make messages more interesting. With SheetWA, you can send customized messages to everyone. This helps your communication feel personal. It does not seem like you are sending the same message to everyone.

Read More : How to Use Excel Formulas to Send WhatsApp Messages

Here is how you make customized messages that people notice:

1. Use Variables for Personal Touch
   SheetWA lets you add variables to your message. These variables use information from your Excel sheet. For example, you can write a message like:

   Hi {First Name}, your order {OrderID} is ready for pickup!
   

   When you send your whatsapp message, SheetWA changes {First Name} and {OrderID} to the real details for each person.

2. Map Your Fields
   After you upload your Excel file, you see options to match columns. Pick which column goes with each variable. For example, match {First Name} to the “First Name” column. Match {OrderID} to the “Order ID” column. This step makes sure your customized messages use the right info for each contact.

3. Write Your Message or Use a Column
   You can type your message in SheetWA. If you want every message to be different, use a column in your Excel sheet. That column has a special message for each person. Just select “Use message from column” and pick the right one. This is good for sending birthday wishes or special offers.

4. Add Media for Extra Impact
   Sometimes, words are not enough. You can attach images, videos, or documents to your customized messages. Maybe you want to send a flyer, a coupon, or a PDF invoice. Just click “Attach Media” and pick your file. Your contacts get the media with your whatsapp message.

Tip: Always look at your customized messages before sending. Check that names, order numbers, and other details are correct. A quick check helps you find mistakes and keeps your messages looking good.

Here is a table to help you remember what you can personalize:

Personalizing your messages makes people feel important. They are more likely to read and reply to customized messages than to plain ones. Take a few minutes to set up your variables and mapping. You will see better results and stronger connections with your audience.

Preview and Send WhatsApp Messages

You’re almost ready to reach your contacts. Before you send anything, take a moment to review your messages. This step helps you catch mistakes and make sure every contact gets the right information.

Message Preview

SheetWA gives you a preview feature that makes things easy. You can see exactly how your message will look for each contact. This includes names, order details, and any other personalized info. If you added images or documents, you’ll see those too. Here’s what you can check in the preview:

• Message content for each contact

• Formatting, like bold text or emojis

• Personalization, such as names or order numbers

• Attached media files

Tip: Always look at the preview before you send. You might spot a typo or notice that a contact’s name is missing. Fixing these small things now saves you trouble later.

If something doesn’t look right, you can go back and change it. You want every contact to feel like the message was written just for them.

Adjust Time Gap

When you send messages to many contacts, you need to be careful about timing. If you send too many messages too quickly, whatsapp might think you’re a robot. SheetWA lets you set a random time gap between each message. This makes your sending look more natural.

• Random time gaps help you avoid spam detection.

• You control how fast your messages go out.

• Sending messages slowly keeps your account safe.

You can choose a time gap, like 10 seconds or 15 seconds. SheetWA will mix up the timing a little for each contact. This simple trick helps your messages reach all your contacts without problems.

Note: If you have a big list of contacts, sending in batches with time gaps is smart. You lower the risk of getting blocked and make sure your messages get delivered.

Send Messages

Now you’re ready to send your messages. Here’s how you do it:

1. Review your contacts and message preview one last time.

2. Go to the SheetWA dashboard and select your prepared file.

3. Start the sending process. SheetWA will send each message to your contacts, using the time gap you set.

4. Watch the progress on the dashboard. You can see which contacts got the message and which ones didn’t.

SheetWA shows you a delivery report. You can track each contact and see if the message was sent. If a message fails, you’ll know why. Maybe the phone number is wrong or the contact isn’t on whatsapp. You can fix the problem and resend the message.

Here’s a quick table to help you remember the steps:

Sending bulk messages to your contacts is easy when you follow these steps. You get peace of mind knowing your contacts receive the right message at the right time.

Delivery Reports and Troubleshooting

After you send your messages, you want to know what happened next. Did everyone get your message? Did some numbers fail? SheetWA makes it easy to check with its delivery report feature.

View Delivery Report

You can find the delivery report right on your SheetWA dashboard. This report shows you which messages went through and which ones did not. For each contact, you see their phone number, the message sent, and the delivery status. If a message failed, you also see the reason. This helps you spot problems fast.

Tip: Always review your delivery report after a campaign. It helps you catch mistakes and improve your next round of messages.

Here’s what you’ll see in the report:

Best Practices for WhatsApp Messaging

When you send lots of messages, you want to do it the right way. Good habits help you reach people, keep your account safe, and make your contacts trust you. Let’s see some smart ways to get the best results from your messages.

Batch Sending

Sending too many messages at once can cause trouble. WhatsApp might block your account if you send messages too fast or to too many people. To stop this, send your messages in smaller groups.

Here are some tips for batch sending:

• Keep each group to about 256 contacts.

• Spread out your messages over time.

• Wait a few seconds between each message.

• Send only 1 or 2 bulk messages each week so you don’t annoy people.

If you send messages in groups, you lower the chance of being marked as spam. You also give people time to read and reply.

By using these best practices, you keep your account safe, respect your contacts, and get better results. Smart messaging helps you build strong relationships and grow your business.

Advanced Features

Templates

Templates help you save time when sending messages often. With SheetWA, you can make a message template by opening the extension and picking “Quick Reply.” Write your message once. If you want to change it later, go to “Quick Reply,” find your template, and edit the words. Save it, and your new message will take the old one’s place. If you do not need a template anymore, you can delete or write over it. This way, you always have the right message ready for your next use.

Templates keep your messages simple and the same every time. You do not need to write the same thing again and again. You can also make templates special by adding things like names or order numbers. This makes each message feel personal, even if you send it to many people.

Tip: Use templates for things like updates, reminders, or sales. You can change them anytime to fit what you need.

Media Attachments

Sometimes, just words are not enough. You might want to send a picture, video, or file. SheetWA lets you add media attachments to your messages. Pick the file you want to send, like a flyer, coupon, or PDF bill, and attach it before sending.

Here are some ways to use media attachments:

• Send photos of products to show what’s new.

• Share videos for quick how-tos or greetings.

• Attach files like bills, menus, or event flyers.

Adding media makes your messages more fun and interesting. People notice messages with pictures or videos more. You can use this to make your messages stand out.

Note: Make sure your files are not too big. Smaller files send faster and are easier for people to open.

FAQ

How do I send whatsapp broadcast messages from Excel?

You just upload your Excel file in SheetWA, map your columns, and hit send. The extension takes care of the rest. You can reach everyone on your list in a few clicks.

Can I add images or videos to my messages?

Yes! You can attach images, videos, or documents before sending your messages. Just click “Attach Media” in SheetWA and pick your file. Your contacts will get the media with your message.

What if some numbers are not on whatsapp?

SheetWA shows you a delivery report. If a number isn’t registered, you’ll see “Not on WhatsApp” in the report. You can update your list and resend messages to valid contacts.

Is it safe to use SheetWA for bulk messaging?

SheetWA works inside WhatsApp Web and uses your own account. Your data stays private. You control your files and messages. Always get permission before sending messages to people.

Can I personalize each message for my contacts?

Absolutely! You can use variables like {Name} or {OrderID} to make each message unique. SheetWA pulls info from your Excel columns and adds it to every message.

How do I avoid getting blocked for spam?

Set a random time gap between messages. Send in small batches. Always ask people before messaging them. These steps help keep your account safe and your messages delivered.

What file formats does SheetWA support?

You can use Excel (.xlsx, .xls), CSV, or Google Sheets. SheetWA lets you pick the format that works best for you. Just make sure your data is clean and organized.

Can I use SheetWA on any browser?

You can use SheetWA on Chrome, Edge, and Firefox. Just install the extension from the browser’s store. Make sure your browser is up to date for the best experience.